They’d then select the “Copy to” option and choose a folder. Next, they’d enter “How-To-Geek” in the subject line.

First, they’d select the “Sent directly to me” option. Let’s say one of the team is away, and they want any mail about How-To-Geek to be moved to a specific folder and forwarded to a specific person. If you want Outlook to play a specific sound when a mail from your boss arrives, you can only do that with a client-side rule. This is because you are limited to actions that can be performed by the server.

You’ll see that the options for these rules are much simpler than in the Rules Manager. The Edit Rule window that opens is where you can form your new server-side rule. This brings up the Automatic Reply Rules panel, and as you can see, there’s not a lot you can do except click the “Add Rule” button. To start crafting a server-side rule, click the “Rules” button.

Instead, go to File > Options and click the “Automatic Replies” button. You create normal (client-side) rules in the Rules Manager by going to Home > Rules, but we’re not using those. If that’s what you need, we’ve got instructions for you. You can still set up an out-of-office reply and rules for a non-Microsoft account, but you’ll have to leave Outlook on and running. Outlook lets you create those as well, so let’s step through the process.Ĭaveat: Server-side rules work if you are using Microsoft Exchange for your email server (either cloud-based O365 or an on-premises Exchange server), but not if you’re using Outlook to process mail from a provider like Gmail or Yahoo!. They’re great for things like filtering email into different folders because the rules fire off when you open Outlook or when any messages hit your inbox.īut what if you want rules that fire off when Outlook is closed, such as forwarding messages to a colleague while you’re on vacation? For that, you need server-side rules, which work on the server that handles your mail regardless of whether you have Outlook open on your computer. These are called client-side rules because they work in the Outlook client app. When you set up normal rules in Outlook, they only work when the Outlook app is open on your system.

Outlook rule from domain to folder